Thank you for registering for the 9th DIG conference! In this page you will find instructions regarding our upcoming virtual conference.
Before and during the conference, all the participants will be able to view the talks and posters. Please upload the materials listed below in Google Drive and share them with our gmail address email@example.com, or send them to firstname.lastname@example.org or to email@example.com :
– For talks: you need to upload your 15-minutes pre-recorded presentation in .mp4, as well as a separate .pdf file (1-3 slides) to pitch your presentation live during the conference.
– For posters: you need to upload your poster in .pdf (format A0).
The deadline for uploading talks (video and slides for pitch) and posters is the 7th of May.
The talks and posters will be available in Google Classroom from the 12th of May until the end of the conference through a link that will be sent to all the participants. Remember that we will only be able to see your presentation/poster if it is uploaded beforehand. On the days of the conference, we will only have the presentation pitch to remind everyone what your talk/poster is about.
If you are not able to upload your presentation before the deadline, we will still be able to upload your talk or poster, but other participants might not have enough time to view your contribution. We therefore strongly recommend that you submit it as soon as possible.
How to view the presentations?
1. You will receive an invitation to join Google Classroom. Accept it by clicking on “Join”*.
2. Click on “DIG2021 Presentations”.
3. Go to “Class works”
4. Find the presentations in the respective Session or Posters folder.
* If you are using a Gmail account, this should take you directly to the DIG2021 Classroom. If you are using any other email server, you can link your account to the Classroom by clicking on “Use another account” in the login page, and then “Create account” and “Use my current email address instead”. If you do not have a Google account and do not want to link your email account to the Classroom, please send us an email to firstname.lastname@example.org or email@example.com so we can find another solution.
How will the virtual conference work?
The conference will be held digitally from the 17th to the 19th of May using two virtual platforms.
Talks will be discussed in 13 live sessions on Zoom (https://videoconf-colibri.zoom.us/). We will share the Zoom link with everyone registered a few days before the beginning of the conference. Within each session, podium presenters will summarize the highlights of their work in a 5-minute pitch, using 1-3 pitch slides (.ppt or .pdf). This short presentation will be on the computer of the chairperson, who will share their screen with the audience and move through the slides on request of the presenter, ensuring a smooth flow of the program. For this reason, every presenter must submit the .pdf presentation of their pitch by the 7th of May (see above). Each session will end with a discussion.
The Icebreaker and posters sessions will take place in Gather.town (https://gather.town/).
In Gather.town it will be possible to access different digital spaces during the entire conference. One large hall will be dedicated to informal meetings and chats, another hall will be designed to display and discuss the posters, while smaller spaces will be reserved for spontaneous private meetings among attendees. Few days before the beginning of the conference you will receive an invitation email with a link to the sessions in Gather.town. Following the link you will be able to directly access the online platform, enter your name and choose the looks of your avatar. The poster presenters are encouraged to be by their poster during the dedicated sessions.
Do let us know if you have any questions.
We look forward to meeting you all!
All the best,
Alvise, Carlos, Chase, Cruz, Flora and Vera, the DIG2021 Organizing Team.
Instructions for recording your presentation with PowerPoint:
Instructions for recording your presentation with Zoom:
– Open Zoom and click on the ‘New Meeting’ icon (this should show you on your camera)
– Select ‘Share Screen’ at the bottom of the application and select the appropriate screen to share (i.e. your Powerpoint). You should now only be able to see yourself in a small video box but there should be a small green/red box on your screen that says ‘you are screen sharing’.
– Hover your mouse over the green box, and select ‘More…’ on the far right. This should give you the option to Record (if using a Mac, you can use the keyboard shortcut ‘shift+Command+R’ to begin recording, or ‘Alt+R’ if using Windows)
– When you are successfully recording, a blinking orange dot appears in the green ‘You are screen sharing’ box. You can use your keyboard shortcut or return to the ‘More…’ menu to end recording.
– To finish and save your recording, select ‘End Meeting’ (again under the ‘More…’ menu). Select ‘End meeting for all’. A box should appear that tells you it is ‘Converting the meeting recording’. It will save your recording as an MP4 file in the folder ‘Zoom’, marked with the date and time.See https://support.zoom.us/hc/en-us/articles/201362473-Local-recording for alternative instructions and troubleshooting.